This Privacy Policy explains how Spica Tech LLC (“Spica Tech”, “we”, “us”) collects, uses, retains, and shares personal information from users (potential and current) who browse our website and/or communicate with us through the available contact channels (the “Services”).

By using our Services, you agree to the processing of your information as described in this Privacy Policy and in accordance with applicable law. We may update this Policy from time to time. If we make substantial changes, we will publish the updated version on this page and indicate the last revision date.

1. Information We Collect

We may collect the following categories of personal data when you voluntarily provide them through forms or communications:

  • Contact details: name, surname, email, phone number.
  • Professional or corporate details: company, position, country/region.
  • Project or inquiry information: needs, message, and any additional data you choose to share.
  • Technical and usage data: IP address, device identifiers, cookies or similar technologies (see Cookie Policy, if applicable), pages visited, and interaction times.

Payments: Spica Tech does not directly collect credit card or other payment data through the site. If online payments are enabled in the future, they will be processed by third-party payment providers under their own privacy policies.

2. Purpose of Processing

We use data for the following purposes:

  • Respond to your requests and handle business or support inquiries.
  • Provide and improve our Services, including operational management, counterpart verification (KYC/AML), and document traceability.
  • Communication regarding updates, news, or relevant informational content (where permitted by law).
  • Security and compliance: fraud prevention, regulatory obligations, incident management, and exercising of rights.
  • Usage analytics to measure website performance and improve the experience.

3. Legal Basis (if GDPR or equivalent laws apply)

  • Pre-contractual/contractual necessity: responding to your requests or collaboration proposals.
  • Legitimate interest: site security, continuous improvement, fraud prevention, proportional B2B communication.
  • Legal obligation: KYC/AML compliance, sanctions, and audits.
  • Consent: when required for marketing communications or non-essential cookies.

4. Data Retention

We retain personal data as long as necessary for the purposes described above and, if applicable, for the legal retention periods (e.g., regulatory compliance or defense against claims). Once expired, data will be securely deleted or anonymized.

5. Data Sharing and Processors

We do not sell personal data. We may share them with service providers (hosting, analytics tools, messaging, security, KYC/AML and verification), who act as data processors under our instructions and with adequate safeguards. We may also disclose data to authorities where legally required.

6. International Transfers

If some providers are located outside your country (e.g., in the U.S. or other territories), we will adopt appropriate measures to protect your data, such as standard contractual clauses or other mechanisms recognized by applicable law.

7. Data Security

We apply reasonable technical and organizational measures to protect data against unauthorized access, loss, alteration, or disclosure. However, no system is completely secure. In case of incidents, we will act in accordance with applicable regulations.

8. User Rights

Depending on your jurisdiction, you may exercise rights of access, rectification, erasure, objection, restriction, portability, and withdrawal of consent. To exercise them, please contact us through the Contact section. You may also lodge a complaint with your local data protection authority.

9. Minors

Our Services are not directed to minors. We do not knowingly collect data from children. If you believe a child has provided us with data, please contact us to have it removed.

10. Third-Party Links

Our website may include links to external pages. Spica Tech does not control or take responsibility for their privacy practices or content. Review their privacy policies before sharing any information.

11. Cookies

We may use cookies or similar technologies for functional, analytical, and (where applicable) personalization purposes. For more information, see our Cookie Policy (if available) or the cookie management banners provided on the site.

12. Contact

For questions regarding this Privacy Policy or the processing of your data, please write to us via the Contact section.